How to Accept, Reject or Unaccept an Event Application

You have set up an Application form section in Info Collection and have opted to approve event applications (in Setup – Options – Automatically Approve Events – No).


This set-up means that once an event has completed the application phase you will be notified and they will not be able to return to fill in further sections/questionnaires until you have reviewed and accepted their application.


To manage your applications go to the Events tab in the management console and only tick Applications then click GO




You can click on the blue ID of each application to review it. To accept an application, tick the box next to the ID and then click on the red Accept button in the toolbar.



A pop-up will appear and you’ll be given the option to send a message to the selected event(s):



Then click accept (or make a template of your accept email so you can send the same message again at a later date). The event will now be in the In Progress state and can return to complete any further sections you have set up.


If you want to reject an application, follow the same steps but click the red Reject button.

Please note: This does mean that the application will no longer be accessible to you and there will be no record of it associated with your festival/season. It is best to keep applications you don’t want to pursue in the application state. You can notify them that you will not be taking their application forward by using the bulk email function.


If you have accepted an event but then need to unaccept it, select In Progress and hit GO. Tick the event you want to unaccept and click the red unaccept button. This will return the event to the Application state.



More helpful guides…

Working with Red61

Red61 is a very powerful and versatile box office system that is particularly suited to large festivals. It is a popular choice of box office provider with several Eventotron users. This guide covers set-up, exporting data and syncing.


The Contract tab allows you to create contracts between you (the festival or season) and events and / or venue managers. You can even take digital signatures – all in Eventotron. Here’s how to set up contracts:


Portals is a new feature which allows you to share select information from your Info Collection forms with specified users. Here’s how to set up a new Portal: