How to Open, Close and Lock Sections in Info Collection

Once you have set up all your questionnaires/sections in Info Collection, you might decide that you want to hide some sections from applicants to then make them visible at a later date. Or you want to lock completed sections so events can no longer make edits. Here’s how:

 

Hiding a section:

 

Go to the section you want to hide and click Options. Untick Visible to Show. Hit Save. The section will no longer appear for event managers.

 

 

Making a section visible:

 

Go to the section you want to make visible and click Options. Tick Visible to Show. Hit Save. The section will now appear for event managers.

 

 

Locking a section:

 

Go to the section you want to lock and click Options. Set Editable by show to No. Hit Save.

 

 

Locking a section on completion:

 

Go to the section you want to lock and click Options. Enter an email address in the Email on completion field. Hit Save.

 

 

This nominates a member of your team to be emailed once a user has completed the section. If you enter an email address here, the event manager will be prompted to confirm their completion of all required questions in the section:

 

 

The nominated email address will then be sent a copy of the event’s answers for this section and the section will become locked to the event manager.

More helpful guides…

Working with Red61

Red61 is a very powerful and versatile box office system that is particularly suited to large festivals. It is a popular choice of box office provider with several Eventotron users. This guide covers set-up, exporting data and syncing.

Contracts

The Contract tab allows you to create contracts between you (the festival or season) and events and / or venue managers. You can even take digital signatures – all in Eventotron. Here’s how to set up contracts:

Portals

Portals is a new feature which allows you to share select information from your Info Collection forms with specified users. Here’s how to set up a new Portal: