We have put together some handy guides to help you get the most out of Eventotron. We are adding to this all the time and are always happy to hear from users if there is a topic missing that you would like covered here. Please email firstname.lastname@example.org or use the help button if you can’t find what you’re looking for.
Getting Started with Eventotron
Eventotron is for everyone involved in live arts events.
Signing up for Eventotron is easy. Here is a quick guide to show you how.
An overview of how to manage your Eventotron account.
A quick guide to help you find your way around Eventotron when you first sign in or register.
A helpful list of the words and descriptions we use in Eventotron.
You’ve found out all about the festival / season you want to apply to and you’ve been directed to Eventotron. What now?
A step-by-step guide to adding an event to Eventotron and building a profile.
You’ve put together a show, applied to a festival / season or two and really want to shout about what you’re doing… Take out an event ad in Eventotron.
So, you have completed part of your application and have logged out. Now you want to log back in and finish what you started. Here’s how.
Are you having trouble editing your application or registration forms? Check out this troubleshooting guide to find out why.
If you are applying to a festival or season which requires you to apply to venues – this guide is for you.
You have created an event and applied to a festival or season. You are working with other people on the event and you’d like to give them access to it in Eventotron. Here’s how.
You’re applying to a festival or season and have been asked to upload an image for promotional use. The Eventotron image uploader is very simple, here’s how to use it:
Eventotron works with over 100 different festivals and seasons. We are here to help with any questions you might have about using our service, however, the festival or season you are applying to may be the best place to start…
It’s simple to change the title of your event while you are still in the process of applying or registering to a festival or season. Here’s how:
This guide gives step-by-step instructions on how to set up a new festival / season.
You manage a festival, season or venue in Eventotron and you want to give other people in your team access. To do this you need to add them to your company. Here’s how:
This guide will help you set up your application and registration forms to collect all the information you need from events.
A handy summary of all the question types available to you in Info Collection.
This is a guide to working with venues for festival / season managers. It covers the different ways to add venues to your festival or season, joining events to venues and moving events to different venues.
There are three possible phases to the application / registration process. You can set your festival or season up to move events through these phases in whichever way works best for you.
How to test your application and registration forms to check your questions work in the way you want them to.
You have set up your new festival or season, tested and checked all your settings – you’re ready to launch!
The Eventotron API allows you to pull all the information you need about your festival out of Eventotron and into your other platforms, like your website or app.
This guide covers everything in the Events tab. How to run reports on events, export data and send bulk emails.
This guide covers how to send out emails to events in your festival / season.
Are you trying to track down an artist or venue manager? Want to see previous events a company has performed with you? You can now use the Address Book to search all your contacts.
You have all your events and venues, dates, times and prices are set – now you need to promote shows and sell tickets.
Eventotron’s built in Super Simple Box Office lets you do this in a very quick and easy way. You just need to install the Eventotron SSBO plugin on your wordpress website.
This is a guide to setting up the Box Office – SSBO tab so you are ready to start selling those tickets!
Here’s how to open, close and lock individual sections in your Info Collection
If you are a festival/season that wants to approve applications – this guide is for you:
If you need to cancel a single performance or a whole event from your festival or season – this is how:
Red61 is a very powerful and versatile box office system that is particularly suited to large festivals. It is a popular choice of box office provider with several Eventotron users. This guide covers set-up, exporting data and syncing.
Need to create a brochure or other print-ready document with the information you’ve collected from events in Eventotron? Here’s how:
The Contract tab allows you to create contracts between you (the festival or season) and events and / or venue managers. You can even take digital signatures – all in Eventotron. Here’s how to set up contracts:
Portals is a new feature which allows you to share select information from your Info Collection forms with specified users. Here’s how to set up a new Portal: